Professional Call Sheet Template for Excel

Create, send, and track professional call sheets that hold up next to anything a studio AD ships. Built in standard Excel so you can adapt it to your show in minutes — and download it for free, with no strings.

Front page of the Professional Call Sheet template — Excel + PDF

Format: Excel + PDF
Pages: 2 — front and back
Best for: Features, episodic, commercials
License: Free for commercial use

Why this template

Let's face it. Call sheets can be hard.

On a busy show, the call sheet is the single most-read document on set — and the easiest one to get wrong. Times shift, locations change, and somewhere along the way a missing weather row or a stale cast call quietly costs the production an hour.

We built this template to take that pain off your plate. Every field a working AD needs is already there: call times, meal breaks, weather, scenes, cast, extras, department notes, advance schedule, walkie channels — the lot. You fill in your day. The structure does the rest.

Front of the call sheet

Everything your crew needs before they leave the house.

The page everyone looks at first. Built so the most-asked questions — call time, location, weather, who's up — are answered in the first two seconds.

General Crew Call
Primary arrival time for the bulk of the crew, called out at the top so nobody has to hunt for it.
Production header
Show title, episode, day-of-days, and the script and schedule versions you're shooting against.
Key contacts
Producers, directors, UPM, set medic, and the one number you'll wish you had at 4am.
Locations
Production office, hospital, basecamp, and parking — with room for a second unit or company move.
Today's key times
A summarized day timeline: crew call, breakfast, shooting call, meals, and estimated wrap.
Weather forecast
Highs, lows, sunrise, sunset, wind, and conditions for every location you're working.
Today's schedule
Scenes in shooting order with set, cast, pages, and day or night.
Cast & extras
Character numbers, status (SW, W, WF, etc.), pickup times, set call, and extras headcount with calls.
Department notes & advance
Per-department instructions plus tomorrow's advance schedule so prep can stay one day ahead.

Back page of the Professional Call Sheet template

Back of the call sheet

Crew calls, meal counts, and the small things that hold a day together.

The reference page. Crew call times by department, meal counts for catering, the contacts you need on speed dial, and a quote of the day to soften the 5:30am wake-up.

Crew call times by department
Camera, sound, grip, electric, art, locations, hair, makeup, wardrobe, transport — each department's call laid out by name.
Meal counts
Headcount estimates so catering doesn't show up short or wildly over.
Walkie channels
Channel assignments by department so the radio doesn't turn into a group chat.
Useful contacts
On-set, post, vendor, and emergency numbers — one column, no scrolling.
Quote of the day
A small touch crews actually look forward to. Optional, but recommended.

01
Customizable
Built in standard Excel so every cell, header, and table is editable. Bend it to fit your show — not the other way around.
02
Professional
Designed by ADs and producers working real union and non-union features. The same paperwork our team ships on set.
03
Beautiful
Hand-typeset and laid out so your call sheet looks as sharp as the work behind it. First impressions matter.
04
Free
No paywalls, no watermarks, no email gauntlet. Drop your address, get the file, get back to prep.

Outgrowing Excel?

Send call sheets your crew will actually open.

SetHero turns this template into a digital call sheet that's personalized for every recipient — with confirmations, weather pulled live, and read-receipts so you know who has it. Free to try, takes a minute to set up.

See SetHero call sheets

Pair it with

All templates⁠