Call sheets

Call sheets
without the chaos.

Create and share professional call sheets by email or text. Give everyone their own call time, and see who’s opened and confirmed.

Create a call sheetSee sample⁠

DISTANT GLORY

West Wind Productions

November 26, 2026

Day 1 of 3

Crew call

8:30

AM

DIRECTORElena Voss

1ST ASSISTANT DIRECTORJade Rait

SET MEDICScott Wood · Ch. 2

Location / Basecamp

Harvest Bakery

3 Muir Junction

Pensacola, FL 32590

Nearest hospital

St. Anne · 9 min

Breakfast8:00 AM

First meal2:30 PM

Est. wrap7:00 PM

55° / 65°Sunny

Sunrise 7:34 · Sunset 5:22

Attention: Crew parking in the long-term lot. Keep the bakery entrance clear for cast and unloading. Also, please turn in your completed start papers to an AD at lunch.

IDCastCharacterCallOn set
8Jamie LeeRiley8:30 AM10:00 AM
9Carol HernandezLawyer8:30 AM10:00 AM
13Philip WashingtonShawn11:30 AM1:00 PM

Today’s schedule

SceneSet / DescriptionD/NPgs
2A

INT. HARVEST BAKERYMary prepares breakfast.

D1 4/8
6

INT. DINING ROOMStacy confronts Jennie.

D1
5

INT. DINING ROOMTension rises over breakfast.

N4/8
All schedules subject to changeTOTAL PAGES: 3

Department notes

ADs: Collect start paperwork. Grip: Park truck across from bakery.

No smoking on set · Closed-toe shoes required · Page 1 of 2

Printed PDF

4.8 out of 5 stars on G2. Read SetHero reviews.

Trusted by production teams at:

  • BuzzFeed
  • Complex Networks
  • UFC
  • FOX Entertainment
  • First We FeastFirst We Feast
  • American Society of Cinematographers

Built for production

From the first detail to the final revision.

Follow a call sheet through a shooting day. Build it, send it, and see what happens on both sides of the call.

Call sheet builder

BuildCreate stunning call sheets with ease

With our interactive call sheet builder, you always have a live preview of your finished call sheet. Pick your call times, drag your schedule into order, and auto-load your weather. It's really that easy!

  • Drag-and-drop simplicity

    Watch your shooting day come together with live preview.

  • Powerful customizations

    Match your brand style and shooting needs perfectly.

  • Auto weather, maps, and more!

    Let us take care of the forecast, sunrise times, and directions!

Start nowSee an example call sheet(opens in a new tab)⁠

SMS & email delivery

SendSend everyone their own call sheet, instantly

Choose exactly who to send to, then send with one click! Every person gets a personalized text or email with their call time and location. No more bloated email thread chaos!

  • SMS sending

    Reach people on their phone so they don't miss the memo.

  • Custom branding

    Impress your clients and crew with your polish.

  • Print-ready PDF

    Always have a reliable hard copy, so you're ready for anything.

Start nowSee a sample call sheet(opens in a new tab)⁠

Mobile call sheet

OpenA call sheet made for their phone

Everyone opens their own call sheet right from the text, with their call time up top and directions a tap away. No app needed.

  • Their own call time, up top

    Everyone sees their call time the moment they open it.

  • No app to download

    Opens right in their phone's browser, and feels like an app.

  • Directions and contacts in a tap

    Map links for every location, and a tap to call or text anyone.

Start nowOpen it on your phone(opens in a new tab)⁠

Delivery tracking

TrackTrack every open, confirm, and holdout

See who has viewed, who has confirmed, and who still needs a nudge, live, while the day is still moving.

  • Track opens and confirms

    Start the day knowing every one is confirmed.

  • Catch issues fast

    Delivery issues are flagged, so you can act fast to resend.

  • Resend with a click

    Resending is easy, so changes reach your crew right away.

Start nowWatch the demo(opens in a new tab)⁠

Revisions

ReviseRevise seamlessly without the panic.

When schedules change, your communication doesn't have to suffer. Send a clean revision to the whole set instantly, ensuring no one is left looking at an outdated call sheet.

  • Resend with ease

    Update everyone who has the sheet with one simple click.

  • Fix typos in stealth

    Instantly fix minor mistakes without alerting the crew.

  • Confirmations reset

    Ask the crew to confirm updates so nobody is left behind.

Start nowWatch the demo(opens in a new tab)⁠
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Rebekah Hynes on set, radio in hand, pointing the crew to their next move

Rebekah HynesSecond Assistant Director

2nd Assistant Director

“I always use SetHero — at this point, it’s not even a decision!

The ability to see who has viewed and confirmed their call times makes it so that I don’t have to contact anyone directly at the end of an already long day of work.”

Read her storyAll customer stories⁠

Behind the scenes:

Try it

Your call sheet is your business card.

Make it one your clients won't forget.

Call sheet design

Brand

Brand color

SetHero branding in footerPro
NorthlightFilms

Wed, Oct 21, 2026

VELA MOTORS PROMO

Crew call

7:30

AM

DirectorMaya Chen
ProducerSam Ortiz
1st ADLeo Park
Agency Prod.Jess Park
ClientRachel Stone

Set MedicKim Lau555-0142

Set

Route 1 Overlook

Mile 42, Highway 1

Big Sur, CA 93920

Basecamp

Pfeiffer Lot

47225 Highway 1

Big Sur, CA 93920

Parking

Andrew Molera Lot

45500 Highway 1

Big Sur, CA 93920

Nearest Hospital

Community Hospital

23625 Holman Hwy

Monterey, CA 93940

Crew Call7:30 AM
Shooting Call8:15 AM
First Meal1:30 PM
Est. Wrap7:00 PM

58 °Flow

71 °Fhigh

Clear throughout the day.

Sunrise: 7:14 AMSunset: 6:32 PM

Attention: Picture car arrives 7:00 AM. Keep the pull-off clear. Agency and client at video village, Tent B.

TODAY'S SCHEDULE

TimeSceneSet / DescriptionCastXTRAD/NPGSLocation
8:15 AM1EXT - ROUTE 1 OVERLOOK // Hero drive-by, morning light1–D12/8Route 1 Overlook
9:00 AM2EXT - HIGHWAY 1 // Tracking alongside, cliffs below12D13/8
10:30 AM3INT - VELA GT // Dash and hands, rigged1, 2–D11/8Mile 42 Pull-off
12:00 PM4EXT - PULL-OFF // Product beauty, 50mm––D12/8
1:30 PMLunchCatering at basecamp
2:30 PM5EXT - PULL-OFF // Talent walk-away to the view1, 24D13/8Mile 42 Pull-off
4:45 PMCompany MoveTo Bixby Bridge, 12 mi
5:45 PM6EXT - BIXBY BRIDGE // Golden-hour wide, drone––D11/8Bixby Bridge
All schedules subject to changeTotal pages: 1 4/8

TALENT

IDTalentCharacterStatusTranspoCallMU/WardSet
1Ana RuizDriverW6:15 AM7:15 AM6:45 AM8:30 AM
2Leo ParkPassengerW7:00 AM8:00 AM7:30 AM9:00 AM
3Mia TranHand doubleSWSelf9:30 AM9:00 AM10:30 AM

CAMERA

PositionNameCall
DPOwen Hale7:00 AM
1st ACRae Kim7:00 AM
Arm operatorDev Patel6:45 AM

PRODUCTION

PositionNameCall
Line producerSam Ortiz6:30 AM
2nd ADNia Brooks6:30 AM
PATheo Grant6:00 AM

DEPARTMENT NOTES

Camera: Russian Arm on the picture car; second unit for inserts. Grip: Road closure 8–10 AM with CHP. Art: Two hero units, keep the spare detailed.

Made with SetHero

  • Ready for production

    The little details. Already thought through.

    From the first pickup to the last location move, keep the information your team needs in one place.

  • Everyone gets their own call

    Give each person their own call time, with department precalls for the teams that need to arrive earlier.

  • A mobile call sheet that works offline

    Opens like an app with no download, and still loads with no signal on set.

  • From pickup to camera-ready

    Keep cast pickup, makeup and blocking times together, with doubles and stand-ins on their own calls.

  • Auto weather and map links

    Forecast, sun times and one-tap directions to set, filled in for every location.

  • Tomorrow’s heads-up

    Add an advance schedule so departments can prepare for what comes next.

  • Attach what they need

    Parking instructions, sides, and the documents your crew needs, right on the sheet.

  • Make room for your production

    Add sections, rearrange the layout, and include the notes that matter to your team.

  • Just as useful on paper

    Print-ready PDFs with your page size and page breaks, and a watermark while it’s still a draft.

  • Shift times at once

    Weather pushed the day? Move every call time by 30 minutes in one go, and everyone’s told.

Connected from the start

One production.
Working together.

Production Reports

From call sheet to production report in one click. Adjust the times, add your notes, and send it to the team.

Explore production reports

Contact Management

One place for crew and contractor contacts, across all your productions. Crewing up has never been faster.

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MMS to Excel

Turn your Movie Magic schedule into an editable Excel file. Choose the details you need and keep working in the tools you know.

Explore MMS to Excel

FAQ

Questions? Answers.

Need a hand with your first call sheet? Our team knows production and is happy to help you get going.

Help Center⁠Contact us⁠

No. Recipients open their call sheet from the link in their email or text message. It works in their phone’s browser, with their call time up top and a quick way to confirm.

Yes. Download a PDF to print or save before heading to a location with limited service. You can adjust page size and page breaks, and add a draft watermark when you’re sharing a work in progress.

Edit the call sheet and publish a revision. You can request fresh confirmations when people need to acknowledge a change, or make a small correction quietly without sending another notification.

Yes. Bring in contacts from a spreadsheet or a past production, and copy a previous call sheet to start the next shooting day. Update what changed instead of entering everything again.

Yes. The custom branding add-on lets you add your logo and remove SetHero branding. See pricing for current plan and add-on details, or contact us for help choosing a setup.

Yes. Start with a free project and build a call sheet for your production. Visit pricing for current project limits and options as your production grows.

Good call, good day

Switch to SetHero today and start sending call sheets that put you back in control.

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